AGM 26

THIS PAGE IS NOW FORMALLY PUBLISHED ON 16 SEPTEMBER 2026.

Members can pre-register their intent to participate in AGM 26 (in person, virtually or by proxy) or send apologies via the Book Online/Meeting navigation (if logged in as a member) - the event booking is open now. If any members have continuing problems with membership access to the Club Website to make a booking, please forward to the Board Secretary (board.secretary@sappersailing.org) by email a completed "manual" version of the booking form (downloadable below, by COP Mon 5 Oct).

This page was originally opened on 31 Jul 25 as a placeholder and advance notice of the REYC AGM and Annual Dinner. It is now the formal notice which includes business and administrative details, and all Constitutionally required information. Any other forecast supporting papers not yet published will be uploaded as soon as they are available, and changes flagged above.

The 2025 TARFS was previously uploaded on 25 Aug for membership review, having completed independent examination. Any members wishing to raise questions concerning the accounts should contact the Hon Treasurer (treasurer@sappersailing.org) by COP 30 Sep so that a response can be prepared by the AGM.

In accordance with our Constitution (Para 11(3)), notice is given of the 2026 REYC Annual General Meeting.

The meeting will take place at 1530 on Fri 9 Oct at the Hornet Services Sailing Club, Haslar Road, Gosport, Hampshire PO12 2AQ. It is expected to finish by 1800 in time for the Annual Dinner. Even if not intending to participate, please register your intentions for the AGM by COP Mon 5 Oct (and, if attending, book for the Annual Dinner by 0900 Wed 30 Sep).

Brig Hodder, as Chair of the Board of Trustees, will chair the AGM alongside the Cdre.

Supporting documents are planned as follows and can be downloaded from the bottom of this page when available:

• Proxy Registration Form (proxy requests are preferred via the event booking process)

• Agenda AGM 26 and Resolutions*

• Item 2a - Draft Minutes of AGM 25

• Item 2b - Matters Arising Report.

• Item 3a - 2026 Board Report

• Item 3b - 2025 Trustees' Annual Report and Financial Statement*

• Item 4 - No documents concerning Elections are published at this point (see below)

• Item 5 - Hon Treasurer Finance Report

• Item 6 - No documents concerning the Strategy Review are planned at this point

• Item 7a - Cdre's Report

• Item 7b - Inshore Report

• Item 7c - Offshore Report

• Item 7d - Regions Report

• Item 7e - Administrative Report (Secretarial and Membership issues)

Documents marked with an asterisk are those specifically required by the Constitution and have been published by 17 Sep. Most other material is being published at the same time, or will be uploaded as soon as available. All members are urged to read all the supporting documents to be informed about Club activity and governance, in particular before the AGM if attending. AGM speakers will assume supporting papers will have been read in order to allow maximum time for questions and discussion. Hard copy of papers will NOT be available at the venue on the day.

All members are invited to attend the AGM, though only full members may vote. No substantive (ie non-procedural) resolutions are planned. The Board of Trustees intend that the 2026 round of Club Officer elections will take place online using the Sailing Club Manager Polling function before the AGM, so that the results can be announced at the AGM. Election papers will be published separately. This will enable vacancies and candidacies to be confirmed, CVs to be circulated and to give all full members an opportunity to vote, not just AGM attendees.

In order help planning and to ease registration on arrival, members expecting to attend should pre-register whilst logged on to their Sailing Club Manager account by signing up to the Calendar/Event "2026 Annual General Meeting". Pre-registration for the AGM is requested as soon as possible, and by COP Mon 5 Oct. The process includes options for virtual attendance, to appoint a proxy or to submit apologies. If your SCM access isn't available for some reason, a back-up proforma in respect of the AGM can be downloaded below, completed and forwarded to the Board Secretary (board.secretary@sappersailing.org). Please note that the Annual Dinner is booked separately and must be done by 0900 Wed 30 Sep. Non-SCM bids for Dinner tickets should be addressed to the Hon Secretary (secretary@sappersailing.org)

Virtual attendance with participation for those unable to attend in person will be offered through Microsoft Teams if pre-registered through the SCM Event booking process. This will require members to provide their own suitable access to the internet and a web browser. The Club cannot guarantee technical connections; therefore, members for whom participation is important should plan to attend in person. An email link to access the meeting will be sent to pre-registered virtual attendees by COP Tue 6 Oct.

Full members unable to attend may register their apologies for the Minutes and may appoint a proxy through the AGM booking process (preferred) or by completing and returning the downloadable proxy notice to the Board Secretary (board.secretary@sappersailing.org).

Dress for the AGM should be smart casual and collar and tie for the Dinner. Car parking will be available on site (please include car make, model, colour and number plate details in your pre-registration booking if possible). No service accommodation is expected to be available. Hotel capacity within walking distance is limited, but greater availability, quality and value exists a short drive away. There may be an offer of overnight berths on member yachts alongside for the AGM and Dinner.

Downloads

• REYC Proxy Notice AGM 26.docx
• Item 0 - REYC AGM 26 Agenda.pdf
• Item 2a - REYC AGM 25 Draft Minutes V0pt5 Final Draft.pdf
• Item 2b - Matters Arising from AGM 25.pdf
• Item 3b - REYC TARFS 2025 Final post Indep Ex.pdf
• Item 5 - Hon Treasurer's Report to AGM 26.pdf
• Item 7a - Commodore Report to AGM 26.pdf
• Item 7b - Inshore Report to AGM 26.pdf
• Item 7c - Offshore Report to AGM 26.pdf
• Item 7d - Regions Report to AGM 26 Amdt 1.pdf
• Item 7e - Membership Secretary Report to AGM 26.pdf
• REYC AGM 26 Booking Backup Proforma.docx

Last updated 11:45 on 17 September 2026