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AGM 25

30 Sep - Uploaded Board Report.

23 Sep - Uploaded Cdre's & RCdre(Inshore)'s Reports.

This page was originally published on 31 Jul 25 as a placeholder and advance notice of the REYC AGM and Annual Dinner. It is now republished on 17 Sep 25 as the formal notice and includes business and administrative details and all Constitutionally required information. Any other forecast supporting papers not yet published will be uploaded as soon as they are available, and changes flagged above.

In accordance with our Constitution (Para 11(3)), notice is given of the 2025 REYC Annual General Meeting.

The meeting will take place at 1530 on Thu 9 Oct at the Hornet Services Sailing Club, Haslar Road, Gosport, Hampshire PO12 2AQ. It is expected to finish by 1800 in time for the Annual Dinner. Even if not intending to participate, please register your intentions for the AGM by COP Mon 6 Oct (and, if attending, book for the Annual Dinner by 0900 Wed 1 Oct).

Supporting documents are planned as follows and can be downloaded from the bottom of this page when available:

Proxy Registration Form (proxy requests are preferred via the event booking process)
Agenda AGM 25 and Resolutions*
Item 2a - Draft Minutes of AGM 24
Item 2b - Matters Arising Report. No documents (or resolutions) concerning Chatham are planned at this point
Item 3a - 2025 Board Report
Item 3b - 2024 Trustees' Annual Report and Financial Statement*
Item 4 - No documents concerning Elections are published at this point (see below)
Item 5(1) - 2025 10-Year Forecast
Item 5(2) - Hon Treasurer Finance Report
Item 6 - No documents concerning the Strategy Review are planned at this point
Item 7a - Cdre's Report
Item 7b - Inshore Report
Item 7c - Offshore Report
Item 7d - Regions Report
Item 7e - Administrative Report (Secretarial and Membership issues)

Documents marked with an asterisk are those specifically required by the Constitution and are published now. All members are urged to read all the supporting documents to be informed about Club activity and governance, in particular before the AGM if attending. AGM speakers will assume supporting papers will have been read in order to allow maximum time for questions and discussion. Hard copy of papers will NOT be available at the venue on the day.

All members are invited to attend the AGM, though only full members may vote. No substantive (ie non-procedural) resolutions are planned. The Board of Trustees intend that the 2025 round of Club Officer elections will take place online using the Sailing Club Manager Polling function, after the AGM, by mid Dec. This will enable vacancies and candidacies to be confirmed, CVs to be circulated and to give all full members an opportunity to vote, not just AGM attendees.

In order help planning and to ease registration on arrival, members planning to attend should pre-register whilst logged on to their Sailing Club Manager account by signing up to the Calendar/Event "2025 Annual General Meeting". Pre-registration for the AGM is requested as soon as possible, and by COP Mon 6 Oct. The process includes options for virtual attendance, to appoint a proxy or to submit apologies. Please note that the Annual Dinner is booked separately and must be done by 0900 Wed 1 Oct.

Virtual attendance with participation for those unable to attend in person will be offered through Microsoft Teams if pre-registered through the SCM Event booking process. This will require members to provide their own suitable access to the internet and a web browser. The Club cannot guarantee technical connections; therefore, members for whom participation is important should plan to attend in person. An email link to access the meeting will be sent to pre-registered virtual attendees by COP Thu 26 Sep.

Full members unable to attend may register their apologies for the Minutes and may appoint a proxy through the AGM booking process (preferred) or by completing and returning the downloadable proxy notice to the Board Secretary (board.secretary@sappersailing.org).

Dress for the AGM should be smart casual and collar and tie for the Dinner. Car parking will be available on site (please include car make, model, colour and registration number in your pre-registration booking if possible). No service accommodation is expected to be available. Hotel capacity within walking distance is limited, but greater quality or value exists a short drive away, eg Premier Inn, Travelodge etc.

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Last updated 15:31 on 30 September 2025

AGM 25

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