AGM 24

Update on 30 Sep 24 - AGM 24 has taken place successfully on Fri 27 Sep as a hybrid meeting offering virtual attendance. You can still read the meeting papers below. 2024 Elections will take place in late Oct/early Nov, to be announced via separate correspondence and the outcome published by the end of Nov. Minutes of AGM 24 are being drafted in consultation with attendees and should be available to the wider membership in the New Year, prior to acceptance at AGM 25.

Updated 27 Sep with Cdre's Report, downloadable below (Link fixed).

Updated 23 Sep with 2022 and 2023 Asset Registers (Items 2b(2) and 3b(2)), downloadable below.

Updated 10 Sep with Inshore Report.

This page was originally published on 3 Jun 24 as a placeholder and advance notice of the REYC AGM and Annual Dinner. It is now republished on 5 Sep 24 as the formal notice and includes business and administrative details and all Constitutionally required information. Any other forecast supporting papers not yet published will be uploaded as soon as they are available, and changes flagged above.

In accordance with our Constitution (Para 11(3)), notice is given of the 2024 REYC Annual General Meeting.

The meeting will take place at 1530 on Fri 27 Sep at the Hornet Services Sailing Club, Haslar Road, Gosport, Hampshire PO12 2AQ. It is expected to finish by 1800 in time for the Annual Dinner. Even if not intending to participate, please register your intentions for the AGM by COP Mon 23 Sep (and, if attending, book for the Annual Dinner by COP Wed 18 Sep).

Supporting documents are planned as follows and can be downloaded from the bottom of this page when available:

• Proxy Registration Form (proxy requests are preferred via the event booking process)
• Agenda AGM 24 and Resolutions*
• Item 2a - Draft Minutes of AGM 23
• Item 2b - Matters Arising Report
• Item 2b(2) - REYC 2022 Asset Register
• Item 3a - 2024 Board Report
• Item 3b - 2023 Trustees' Annual Report and Financial Statement*
• Item 3b(2) - REYC 2023 Asset Register
• Item 4 - No documents (or resolutions) concerning Chatham are planned at this point
• Item 5 - No documents concerning Elections are published at this point (see below)
• Item 6 - No documents concerning the Strategy Review are planned at this point
• Item 7a - Cdre Report
• Item 7b - Inshore Report
• Item 7c - Offshore Report
• Item 7d - Regions Report
• Item 7e - Administrative Report (Secretarial and Membership issues)
• Item 8(1) - 2024 Budget
• Item 8(2) - 2024 10 Year Forecast
• Item 8(3) - Hon Treasurer Finance Report

Documents marked with an asterisk are those specifically required by the Constitution and are published now. All members are urged to read all the supporting documents to be informed about Club activity and governance, in particular before the AGM if attending. AGM speakers will assume supporting papers will have been read in order to allow maximum time for questions and discussion. Hard copy of papers will NOT be available at the venue on the day.

All members are invited to attend the AGM, though only full members may vote. No substantive (ie non-procedural) resolutions are planned. The Board of Trustees intend that the 2024 round of Club Officer elections will take place online using the Sailing Club Manager Polling function, after the AGM, by mid Nov. This will enable vacancies and candidacies to be confirmed, CVs to be circulated and to give all full members an opportunity to vote, not just AGM attendees.

In order help planning and to ease registration on arrival, members planning to attend should pre-register whilst logged on to their Sailing Club Manager account by signing up to the Calendar/Event "2024 Annual General Meeting". Pre-registration for the AGM is requested as soon as possible, and by COP Mon 23 Sep. Please note that the Annual Dinner is booked separately and must be done by COP Wed 18 Sep.

Virtual attendance with participation for those unable to attend in person will be offered through Microsoft Teams if pre-registered through the SCM Event booking process. This will require members to provide their own suitable access to the internet and a web browser. The Club cannot guarantee technical connections; therefore, members for whom participation is important should plan to attend in person. An email link to access the meeting will be sent to pre-registered virtual attendees by COP Thu 26 Sep.

Full members unable to attend may register their apologies for the Minutes and may appoint a proxy through the AGM booking process (preferred) or by completing and returning the downloadable proxy notice to the Board Secretary (board.secretary@sappersailing.org).

Dress for the AGM should be smart casual and collar and tie for the Dinner. Car parking will be available on site (please include car make, model, colour and registration number in your pre-registration booking if possible). No service accommodation is expected to be available. Hotel capacity within walking distance is limited, but greater quality or value exists a short drive away, eg Premier Inn, Travelodge etc.

Downloads

• REYC Proxy Notice AGM 24.docx
• REYC AGM 24 Agenda Final.pdf
• Item 2a - REYC AGM 23 Draft Minutes for AGM 24 Approval.pdf
• Item 2b - Matters Arising from AGM 23.pdf
• Item 2b(2) - REYC 2022 Asset Register.xlsx
• Item 3a - Board Report AGM 24.pdf
• Item 3b - REYC TARFS 2023 - Final Examined.pdf
• Item 3b(2) - REYC 2023 Asset Register.xlsx
• Item 7a - Commodore Report 2024.pdf
• Item 7b - Inshore Report 2024.pdf
• Item 7c - Offshore Report 2024.pdf
• Item 7d - Regions AGM Report 2024.pdf
• Item 7e - Administrative Report to AGM 24.pdf
• Item 8(1) - REYC Budget 2024.pdf
• Item 8(2) - REYC 10 Year Forecast 2024.pdf
• Item 8(3) - Hon Treasurer's Report to AGM 24.pdf

Last updated 12:28 on 30 September 2024